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Appendix 2

TERMINOLOGY USAGE TEST

Part I. Vocabulary

Choose the most appropriate words on the right to the definitions on the left.

1.A motivation theory that states that people are lazy and dislike work, and that they should be both threatened and rewarded.

2.A system or structure with one person or a group of people at the top and an increasing number of people below them at each successive level.

3.Dividing an organisation into decision-making units that are not centrally controlled.

4.A motivation theory that assumes that people have a psychological need to work and want achievement and responsibility.

5.An organisation system in which people have responsibility to both a task or project manager and to their department.

6.Employees under someone else’s authority or control.

7.Giving incentive to someone, encouraging.

8.The extent to which a job can be considered as permanent.

9.A system in which decision-making passes from the top to the bottom of a hierarchy.

10.A process undertaken by individuals to coordinate the activities of others to achieve results.

11.The right to command.

12.The ability to plan, coordinate and integrate all of the organisation’s interests and activities.

13.An individual who functions between a first-line manager and a top manager.

14.The process of finding the right person for each

job.

15.Relations between employers and employees, managers and workers, management and unions.

1. hierarchy 2.decetralisation

3.theory X

4.job security

5.line authority

6.staffing

7.management

8.motivation

9.matrix system

10.authority

11.theory Y

12.subordinates

13.labour relations

14.conceptual skills

15.middle manager

Part II. Vocabulary

Choose and mark on ONE answer you consider correct.

16.Top-managers are involved in

1)making day-to-day decisions.

2)long-range planning.

3)doing technical work.

17.Conceptual skill is the ability to

1)communicate, motivate and lead individuals or groups.

2)use the techniques, procedures and tools of a specific field.

3)balance the demands of the organisation’s various departments with the demands of the external environment.

18.F.W. Taylor’s method of management was revolutionary because

1)worker’s productivity increased.

2)the worker becomes a tool in the hands of management.

3)it leads to deskilling.

19.Effective managerial performance depends on the … of those who manage.

1) age 2) skills 3) tolerance

20.Managers have to supervise their subordinates and to measure and try to improve their

1)health. 2) education. 3) performance.

21.Managers have to make sure that the jobs and tasks given to their subordinates are

1)challenging. 2) easy to perform. 3) manageable.

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22.A holder of the staff position

1)has got line authority.

2)provides assistance to people in an organisation’s departments.

3)is integrated into the chain of command.

23.Today, most large manufacturing organisations have

1)matrix structure.

2)geographical structure.

3)functional structure.

24.Most large companies are … , following the model of Alfred Sloan.

 

1) disintegrated

2) incorporated

3) decentralised

25.

Advantages that come with a job, apart from wages or salaries, are

 

1) profits.

2) hygiene factors.

3) perks.

26.

According to F. Herzberg, the group of factors bringing about job satisfaction are called

 

1) incentives.

2) hygiene factors.

3) satisfiers.

27.Managers in the USA and elsewhere have recently been showing great interest in

1)job enrichment. 2) job description. 3) job enlargement.

28.Creation, development and maintenance of an effective workforce is

1)selecting people for jobs.

2)human resource management.

3)recruitment.

29.A short account of what a job consists of or the work that a particular employee is expected to do is

1)a job specification.

2)a job instruction.

3)a job description.

30.People who attempt to engage senior managers and executives for job vacancies by attracting them from other companies are

1)headhunters.

2)personnel managers.

3)personnel directors.

112

Appendix 3

 

GLOSSARY

Advisory authority

A form of staff authority in which line managers

 

are expected to seek, but not obliged to accept,

 

staff decisions and advice.

Assessment centre

A programme, not a place, in which trainees

 

engage in individual and group exercises designed

 

to simulate important activities which participants

 

perform on the job.

Authority

The limited right to command and use an

 

organisation’s resources and to channel the efforts

 

of some of its people to perform tasks.

Board of directors

A group elected by stockholders to govern a

 

corporation.

Bureaucracy

A type of organisation characterised by

 

specialised division of labour, a distinct

 

management hierarchy and chain of command,

 

rules and standards of performance, and

 

employment based on competence.

Centralisation

Delegation of minimal amounts of job activities

 

and authority to subordinates by management.

Conceptual skill

The ability to see the organisation as a series of

 

parts and understand how these parts relate.

Controlling

The process gone through in order to control

 

involving measuring performance, comparing

 

performance to standards, and determining if the

 

organisation should be changed to meet these

 

standards and taking corrective action.

Decetralisation

The process of delegating significant amounts of

 

gob activities and authority to subordinates.

Decision

A choice made between two or more available

 

alternatives.

Decision-making

The steps an individual makes to actually choose

process

from the alternatives that are available.

Delegation

The process of assigning job activities and related

 

authority to specific organisation members.

Department

A unique group of resources established by

 

management to perform some organisational task.

Departmentalisation

The process of establishing departments within

 

the management system.

Directing

Guiding the activities of organisation members in

 

appropriate directions.

Effectiveness

Resource use in relation to organisational goal

 

attainment.

Efficiency

The portion of organisation resources that

 

contribute to productivity during the production

 

process.

Esteem needs

An individual’s desire for respect, generally

 

divided into self-respect and respect from others.

Flextime

The system that provides workers with greater

 

flexibility concerning the exact hours during

 

which they must perform their jobs.

Forecasting

The process of predicting future environmental

 

happenings that will influence the operation of the

 

organisation.

Fringe benefits

Financial returns that employees receive primarily

113

 

as a result of being employed by an organisation.

Functional

The right to give orders within a segment in

authority

which this right is normally nonexistent.

Goal behaviour

Behaviour aimed specifically at reducing a need.

Grapevine

A term used to describe informal communication

 

in organisations or communication that does not

 

follow formal communication lines as established

 

by management on the organisation chart.

Human relations

An area of study that is primarily concerned with

 

how to most appropriately work and deal with

 

people in organisations.

Human skill

The ability to work well with people.

Hygiene or

The set of items that influence the degree of job

maintenance

dissatisfaction, that relate to the work

factors

environment.

Job analysis

A procedure that determines which activities a job

 

entails and the type of individual needed to perform

 

the job.

Job description

The term used to refer to the activities described in

 

a job analysis, or a listing of specific activities that

 

must be performed by the holder of the specific

 

position.

Job enlargement

Adding operations to the job.

Job enrichment

The process of incorporating motivators into a job

 

situation.

Job rotation

Moving an individual from job to job or not

 

requiring him or her to perform only one simple

 

and specialised job over the long run.

Job specification

A term used to refer to an individual’s

 

qualifications needed to perform a particular job,

 

and the duties that the job entails.

Licensing

An agreement between companies that allows one

 

company (the licensee) the right to use the

 

trademark, patent, copyright, or even the

 

manufacturing process of the licensor.

Line authority

Most fundamental authority within an organization,

 

which reflects existing superior-subordinate

 

relationships and provides the right to make

 

decisions and give orders concerning the

 

production, sales, or finance-related behaviour of

 

subordinates.

Management

The process of reaching organisational goals by

 

working with and through people and other

 

organisational recources.

Management by

A belief that employees will be more motivated if

objectives (MBO)

they participate in the process of setting goals and

 

monitoring their progress toward them.

Management level

A particular horizontal segment of management.

Managerial grid

A basic model describing various managerial styles

 

or ways in which managers can relate to

 

subordinates.

114

Maslow’s

A theory stating that human beings possess five basic

hierarchy of needs

needs: physiological needs, security needs, social

 

needs, esteem needs and self-actualisation needs.

Middle

The second highest level of the management

management

pyramid.

Morale

The attitudes organisation members hold toward

 

their jobs.

Motivation

An inner state of an individual which causes him or

 

her to behave in a way that will ensure the

 

accomplishment of some goal.

Motivators

The set of items that influences the degree of job

 

satisfaction.

Operations

The process of managing production on

management

organisations.

Organisation

The end result of the organisation process; the

 

establishment of logical relationships among

 

resources.

Organisational

All levels of management considered collectively.

hierarchy or

 

management

 

pyramid

 

Organisational

The targets toward which the organisation is aimed.

objectives

 

Organisational

All assets available for the production process:

resources

people, money, materials and equipment.

Organisation

A graphic illustration of the organisation structure.

chart

 

Organising

The process of establishing orderly uses for all

 

resources within the management system, or

 

assigning the tasks that were developed during

 

planning to various workers and/or work groups.

Patent

A nonrenewable exclusive legal right to a product

 

or process granted for a certain period of time.

Performance

The process of reviewing an individual’s past

appraisal

productive activity to evaluate the contribution

 

he/she has made to attaining management system

 

objectives.

Physiological

Needs that relate to the normal functioning of the

needs

body and include needs for water, food, rest, sex

 

and air.

Planning

Listing tasks that must be performed to attain

 

organisational goals, setting guidelines on how the

 

tasks must be performed, and indicating when the

 

tasks should be performed.

Recruitment

The first step in providing appropriate human

 

resources for the organisation once a position

 

becomes open.

Responsibility

The obligation to perform an assigned activity.

Scheduling

Formulating detailed listings and related timetables

 

of activities which must be followed in order to

 

produce goods or services.

Scientific

The process of finding the “one best way” to

management

perform a task.

Security needs

Needs that relate to an individual keeping himself

 

free from harm.

Selection

Choosing an individual to hire from all those who

115

 

have been recruited.

Self-actualisation

The desire to maximise whatever potential an

needs

individual possesses.

Social needs

Needs that include an individual’s desire for love,

 

companionship, friendship and acceptance by

 

others.

Social

The managerial obligation to take action which

responsibility

protects and improves the welfare of society as a

 

whole along with organisational interests.

Span of

The number of individuals a manager is

management

supervising.

Staff authority

The right to advise or assist those who possess line

 

authority and other staff personnel.

Staffing

Providing appropriate human resources for the

 

organisation.

Structure

Designated relationships among resources of the

 

management system.

Technical skill

The ability to use specialised knowledge about the

 

mechanics of a job.

TheoryX–TheoryY

Strategies that focus on the assumptions which

 

managers possess about the nature of employees.

Top management

The highest level of the management pyramid that

 

includes all senior managers.

Training

The process of developing qualities in human

 

resources which will ultimately enable them to be

 

more productive and resultantly contribute more to

 

organisational goal attainment.

116

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